Registration

Registration opens December 2026

Registration Fees

Early Bird Conference rates are available until Wednesday, March 10, 2027. Regular rates apply as of Thursday, March 11, 2027. Your registration fee is based on the date payment is received, not the date you register. Daily attendance fees are not available.

Early Bird
until Wednesday,
March 10, 2027		Regular
As of Thursday,
March 11, 2027
Researcher, Government, Community, Other$775$900
Student, Trainee, New Researcher$400$450
*Prices are in Canadian dollars

Please refer to the Scholarships & Awards page for information on eligibility and how to apply for a Community Scholarship, which covers the cost of registration.

Registration includes access to all scientific sessions, sponsored symposia, the opening reception and the poster and exhibit hall.

Registration does not include the New HIV Researcher Workshop, the Saturday Evening Social, or CME Credits.

Photographs will be taken during the Conference, which may be used for promotional purposes. By registering, you provide your consent for CAHR and its suppliers to use any photographs with your image for promotional purposes.

Student, Trainee and New Researcher Rate

Proof of student or trainee status is required to access this rate. New Researchers must have graduated within the past 5 years.

There are two (2) accepted forms of proof of student/trainee status:

  1. A copy of your student ID or
  2. A letter from your institution’s Registrar verifying student, fellowship, or trainee status

Proof of student/trainee status must be uploaded during the registration process.

Additional Purchases

New HIV Researcher Workshop, Thursday, April 15, 2027

The New HIV Researcher Workshop on Thursday, April 15 is not included in the Conference registration fee. This workshop is designed for graduate students, doctoral students, postdoctoral fellows, medical students/interns/residents and trainees. You can register for the New HIV Researcher Workshop for a fee of $75. Space is limited and registration priority will be given to eligible researchers.

CAHR Social Night, Saturday, April 17, 2027

The CAHR Social Night on Saturday, April 17 is not included in the registration fee. If you wish to purchase a ticket for the Social Night you can purchase one ticket at the Conference Attendee Rate of $150, and one or more guest tickets for $175 during the online registration process. Tickets are limited, and CAHR reserves the right to close ticket sales due to the limited capacity of the venue. The Conference will provide as much advance notice as possible on the closure of the ticket sales. If you are planning on attending the Evening Social, please purchase your ticket early.

CME Certificate

CME credits are not included in the registration fee. If you wish to receive CME credits you can purchase them during the online registration process for a fee of $75.

Payment, Confirmation and Receipt

Registration fees are determined by the date payment is received and is due in Canadian dollars.

A confirmation email will be sent to you shortly after you register. If you submitted payment by credit card, your confirmation email acts as your receipt. If you selected to pay by cheque, your email confirmation acts as an invoice and a receipt will sent to you via email once the cheque payment is received.

Methods of Payment

Credit Card: Visa, Mastercard and American Express
If paying by credit card, CAHR-ACRV Conference or CAHR-ACRV will appear as the vendor on your credit card statement.

Cheque
If paying by cheque, please include CAHR 2027 and the name of the registrant(s) on the cheque. Make the cheque payable to MCI Group Canada Inc. The payment address is on the Conference Secretariat page and will be included on your invoice. Funds are due in Canadian dollars and must be drawn on a Canadian bank. A receipt will be sent to the email address provided during the registration process, once payment has been received.

Cancellations, Refunds and Substitution Policy

Refunds are available until Wednesday, March 10, 2027, and will be subject to a cancellation fee of $100 per person for all registration categories.

As of Thursday, March 11, 2027, no refunds will be provided, however, substitutions can be made until Wednesday, April 1, 2027. All cancellations or substitutions must be received in writing by email at registration@cahr-acrv.ca.

Registrations for the Conference must be paid in full by Friday, March 26, 2027. After this date, registrations that have not been paid in full will be canceled. Registrations made after Friday, March 27, 2027, will only be accepted if paid in full at the time of registration (i.e. no cheque payments permitted after this date).

The Conference reserves the right to close registration due to limited capacity. If you plan to attend, please register early.

Registration Deadlines

The registration deadlines are as follows:

  • Early Bird registration deadline: Wednesday, March 10, 2027
  • Presenting Author registration deadline: Wednesday, February 24, 2027
  • Last day for registration cancellation: Wednesday, March 10, 2027 (with refund, less $100 cancellation fee)
  • Last date to access the Conference rate at the Fairmont The Queen Elizabeth Hotel, March 10, 2027 (subject to availability)
  • Online registration closes: Wednesday, April 7, 2027
  • Onsite registration available as of: Thursday, April 15, 2027

Presenting Author Registration Information

Presenting Authors must register by Wednesday, February 24, 2027. If you are not registered by this deadline, your abstract may not be included in the CAHR 2027 Abstract Book and Conference Program.

Media Accreditation / Press Registration

CAHR welcomes coverage of the Conference by Canadian-based mainstream and medical media. Media passes will be made available at the discretion of the Conference organizers. If you are interested in obtaining a media pass, please forward a description of your interest in the Meeting on official letterhead to the Conference Secretariat including:

  • your name
  • credentials
  • affiliation
  • photo identification (preferably one that includes your media credentials)

The Conference Secretariat will respond to all inquiries, however only those approved will be provided a media pass. Once approved, media passes will be available for pickup onsite at the Conference Registration Desk. Please note that media passes will allow access to all sessions, including the Opening Ceremonies and Opening Reception, but DO NOT include a delegate bag or any meals. All media passes are non-transferable.

CAHR 2027 abstracts will be available to delegates via the Conference website in April. All recipients are required to respect the confidentiality of the information provided in the abstracts as per the following embargo policy.

Embargo Policy

Information drawn from abstracts may not be published or presented before the start of the Conference session in which they are to be presented. Journalists, investigators and study sponsors must abide by this embargo rule. Authors retain copyright over their abstracts and permission for re-use must be obtained directly from the author or a representative designated by the author.

Media may receive further information relating to CAHR abstracts and presentations from CAHR and/or pre-authorized institutions. These supplementary resources will be subject to specific embargo rules that will be indicated by CAHR and/or the institutions it has authorized.

Journalists are invited to register their interest and apply for access to supplementary embargoed information by contacting the Canadian Association for HIV Research by email at info@cahr-acrv.ca.

Media monitoring will be undertaken to ensure embargo rules are respected. Media embargo breaks will be subject to serious sanctions including exclusion from future outreach initiatives and reporting of the embargo break to any interested organization including researchers’ affiliated institutions and newswire services.

International attendees

Individuals who reside in countries that require a visa to enter Canada will be required to describe their Canadian connection (as described below) as well as provide additional information and references, as requested by the conference organizers in order to register.

The information to be provided includes:

  • The name and contact information of a Canadian researcher who can act as a reference;
  • An overview of the current HIV research partnership with a Canadian counterpart that will be showcased at the conference; and
  • An academic or knowledge-user CV

Failure to provide this information in full will result in your registration not being accepted.

Other Registration Information

Wheelchair Access and Special Assistance

All Conference venues are wheelchair accessible.

Should you require special assistance for any reason, please include your requirements during the registration process and confirm any details with the Conference Secretariat.

Dietary Requests

Please identify any dietary requirements during the registration process so that we can make arrangements in advance for your registered food and beverage events.

Questions?

Contact the Conference Secretariat if you have any questions.