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Registration Fees
The registration fee is determined by when payment is received, and not the date on which your registration is submitted. There are no daily attendance fees for any of the categories.
Early Bird until Wednesday, March 20, 2024 |
Regular As of Thursday, March 21, 2024 |
|
Researcher, Government, Community, Other | $750 | $850 |
Student, Trainee, New Researcher | $375 | $425 |
*Prices in Canadian dollars
- Please refer to the Scholarships & Awards page for information about applying for a Community Scholarship which covers the cost of registration.
- Registration fees include all scientific sessions, sponsored symposia, the opening reception and access to the poster and exhibit hall.
- Registration fees do not include attendance at the New HIV Researcher Workshop, the Saturday Night Gala Party, or CME Credits.
- International attendees interested in registering for the Conference are required to provide a letter of support from an HIV researcher at a Canadian institution in order to be eligible to attend. If you cannot provide this, you will not be eligible for the conference.
Student, Trainee and New Researcher Rate
Proof of student, trainee or New Researcher status is required to access this rate.
Valid forms of proof include:
- A copy of your current student ID
- A letter from your institution’s Registrar verifying student/trainee status
- A copy of your graduation certificate dated within the past 5 years.
Documentation can be uploaded during the registration process. In addition, documentation will be accepted within two weeks of registering via email to the Conference Secretariat, Attn. CAHR 2024 Registration Manager.
Additional Purchases
HIV Researcher Workshop, Thursday, April 25, 2024
Attendance at the New HIV Researcher Workshop is not included in the registration fee. This workshop is designed for graduate students, doctoral students, postdoctoral fellows, medical students/interns/residents and trainees. You can register for the New HIV Researcher Workshop for a fee of $75 during the online registration process. Space is limited, and registration priority will be given to the above-noted researchers.
CAHR Social Evening, Saturday, April 27, 2024
Attendance at CAHR Social Evening is not included in the registration fee. If you wish to purchase a ticket for the Social Evening you can purchase one ticket at the Conference Attendee Rate of $150, and one or more guest tickets at $175 during the online registration process. Tickets are limited, and CAHR reserves the right to close ticket sales due to the limited capacity of the venue. The Conference will provide as much advance notice as possible on the closure of the ticket sales. If you are planning to attend the Social Evening, please take the limited capacity into account.
CME Certificate
CME credits are not included in the registration fee. If you wish to receive CME credits, purchase them during the online registration process at $50.
Payment, Confirmation and Receipt
The registration fee category is determined by when the payment is received and is due in Canadian dollars.
A confirmation email will be sent shortly after you register. If you submitted payment by credit card, your confirmation email acts as your receipt. If you selected to pay by cheque, your email confirmation acts as an invoice and receipt will sent to you via email once the cheque payment is received.
Methods of Payment
Credit Card: American Express, Master Card and Visa
If paying by credit card, Sea to Sky Meeting Management Inc. will appear as the vendor on your credit card statement.
Cheque
If you are paying by cheque, please include CAHR 2024 and the name of the registrant(s) on the cheque, and make the cheque payable to Sea to Sky Meeting Management Inc. The payment address is on the Conference Secretariat page and will be included on your invoice. Funds are due in Canadian dollars and must be drawn on a Canadian bank. A receipt will be sent to the email address provided during the registration process, once payment has been received.
Cancellations, Refunds and Substitution Policy
Refunds are available until Wednesday, March 20, 2024, and will be subject to a cancellation fee of $100 per person for all registration categories.
As of Thursday, March 21, 2024 no refunds will be provided, however, substitutions can be made until Wednesday, April 17, 2024. All cancellations or substitutions must be received in writing by email at conference@cahr-acrv.ca.
Registrations for the Conference must be paid in full by Friday, April 5, 2024. After this date, registrations that have not been paid in full will be canceled. Registrations made after this date will only be accepted if paid in full at time of registration (i.e. no cheque payments permitted after this date).
The Conference reserves the right to close registration due to limited capacity. The Conference will provide as much advance notice as possible on the closure of registration. If you are planning to register as a participant at the Conference, please take the limited capacity into account.
Registration Deadlines
The registration deadlines are as follows:
- Presenting Author registration deadline: Wednesday, March 20, 2024
- Early Bird registration deadline: Wednesday, March 20, 2024
- Cancellation of Registration: Wednesday, March 20, 2024 (Last day for cancellation with refund less $100 cancellation fee)
- Last date to access the Conference group accommodation rate at the official Conference hotel, March 22, 2024 (subject to availability)
- Online registration closes: Wednesday, April 17, 2024
- Onsite registration available as of Wednesday, April 24, 2024
Presenting Author Registration Information
Presenting Authors must register to attend CAHR 2024.
Media Accreditation / Press Registration
CAHR welcomes coverage of the Conference by Canadian-based mainstream and medical media. Media passes will be made available at the discretion of the Conference organizers. If you are interested in obtaining a media pass, please forward:
- your name
- credentials
- affiliation
- photo identification (preferably one that includes your media credentials)
- a description of your interest in the Meeting on official letterhead to the Conference Secretariat
The Conference Secretariat will respond to all inquiries, however only those approved will be provided a media pass. Once approved, media passes will be available for pickup onsite at the Conference Registration Desk. Please note that media passes will allow access to all sessions, including the Opening Ceremonies and Opening Reception, but DO NOT include a delegate bag or any meals. All media passes are non-transferable.
Abstracts will be available to delegates via the Conference website in April. All recipients are required to respect the confidentiality of the information provided in the abstracts as per the following embargo policy.
Embargo Policy
Information drawn from abstracts may not be published or presented before the start of the Conference session in which they are to be presented. Journalists, investigators and study sponsors must abide by this embargo rule. Authors retain copyright over their abstracts and permission for re-use must be obtained directly from the author or a representative designated by the author.
Media may receive further information relating to CAHR abstracts and presentations from CAHR and/or pre-authorized institution. These supplementary resources will be subject to specific embargo rules that will be indicated by CAHR and/or the institutions it has authorized.
Journalists are invited to register their interest and apply for access to supplementary embargoed information by contacting Andrew Matejcic, Executive Director of the Canadian Association for HIV Research by email at andrew.matejcic@cahr-acrv.ca.
Media monitoring will be undertaken to ensure embargo rules are respected. Media embargo breaks will be subject to serious sanctions including exclusion from future outreach initiatives and reporting of the embargo break to any interested organization including researchers’ affiliated institutions and newswire services.
If you wish to speak with an onsite representative of CAHR, please make your request at the registration desk.
Other Registration Information
Wheelchair Access and Special Assistance
All Conference venues are wheelchair accessible. Should you require special assistance for any reason, please include your requirements during the registration process and confirm any details with the Conference Secretariat.
Dietary Requests
Please identify any dietary requirements during the registration process so that we can make arrangements in advance for your registered food and beverage events.
Questions?
Contact the Conference Secretariat if you have any questions.